Project Manager
Duties and Responsibilities

PN Hoffman, a leading urban infill real estate development firm, is seeking a construction manager for a $100 million mixed-use project in downtown DC. The project is registered under LEED Core and Shell 2.0 for a Gold certification.

The Project Manager’s role is the one of continually overseeing the project from conception to final completion. From the preconstruction conference with the with the design consultants to receipt of the final payment, the success of the project is derived from the Project Manager’s personal desire and ability to make things happen and get the job done.

The Project Manager must possess a diversified and integrated background of business, technical knowledge, and project experience in performing the duties of contract administration, scheduling, coordination, fiscal management, design consultation, purchasing, training, field management and representation. In addition, strong managerial personality traits are a must. These functional duties are further described as follows:

Contract Administration: The Project Manager must be knowledgeable of the drawings, specifications, subcontracts, purchase orders, time extensions, claims, and requests for information. The Project Manager is responsible to generate subcontracts, purchase orders, change order responses, time extension responses, claims and requests for information for processing with the Owner and subcontractors/suppliers.

Scheduling: The Project Manager shall create and publish an overall project progress schedule that indicates all project activities. The Project Manager shall solicit schedule input from all subcontractors and update the schedule to reflect the progress of the work, as required. In addition progressing the work, they must expand specific schedule highlights (i.e. project start, close-in, completion, etc.) The Project Manager shall prepare and maintain the purchasing, submittal, fabrication/delivery/installation schedule for all materials.

Coordination: The Project Manager shall coordinate the work of subcontractors/suppliers with respect to preparing all work to be ready for installation in the field. The Project Manager shall coordinate subcontractor/supplier submittals with the contract documents and other subcontractor/supplier submittals. The Project Manager shall coordinate the delivery of all materials with the project Site Manager along with the installation of same. The implementation and administration of material procurement requires the input from the project Site Manager however is the responsibility of the Project Manager.

Fiscal Management: The Project Manager is responsible for the financial management of the project. The Project Manager shall prepare and submit payment requisitions to the Owner in a timely manner and monitor payment accordingly, in order to maintain an awareness of P.N. Hoffman project cashflow. The Project Manager shall process verify, approve, and process subcontractors and suppliers' requisitions for payment as well as track performance bonds and certificates of insurance. The Project Manager shall maintain current and accurate records of all change orders (Owner initiated and PN Hoffman initiated) and of the change orders processed with subcontractors and suppliers. The Project Manager shall complete and update the project status report and monitor the subcontract status ledger, and cost code summary. Any irregularities and/or errors shall be resolved with accounting.

Design Consultation: The Project Manager shall provide design consultation via the submission of value engineering proposals, change order proposals, and alternate recommendations. These consultation services should only be limited to pricing and construction means and methods as PN Hoffman is a contractor and not a Designer. We are required by the estimating department to aid the Owner in budgeting. The Project Manager shall provide estimating under the direction of the Vice President of Estimating.

Purchasing: The Project Manager is responsible for scoping and supporting the purchasing manager in purchasing of the work on each respective project. In the purchase of a subcontract and/or purchase order the Project Manager shall scope the work involved and then assist in analyzing the bids for scope and budget compliance. Prior to any purchase, the Director of Operations, the Purchasing Manager and the Project Manager shall establish a buy sheet in order to pre-determine the goals of the project buy-out. Any deviations from the predetermined goals must be approved by the Director of Operations.

Training: The Project Manager is responsible for the continuance of the Project Manager profession by aiding new employees in their adjustment to the PN Hoffman means and methods to contracting. In addition, the Project Manager shall help in educating employees who possess less knowledge and/or experience than their peers. Furthermore, the Project Manager shall participate in company sponsored training sessions as either an attendee or an instructor. Continual company training will promote continual company improvement.

Field Management: The Project Manager shall work in concert with the project Site Manager completing the details within these parameters. The Project Manager shall ensure subcontractor performance and the expediting of their work.

The Project Manager shall schedule, direct, and control jobsite meetings with the exception of the Site Manager’s weekly project subcontractor meeting which the Project Manager must attend. The Project Manager must aid the Site Manager in ensuring quality control is implemented by all trades, and assist the project Site Manager in formulating a punch list of incomplete and deficient work and to ensure that the noted items are corrected satisfactorily and timely. The Project Manager shall close-out the project inclusive of completing the work, and furnishing all required material and documents in order to obtain Owner acceptance of the work and final payment.

Representation: The Project Manager is at the forefront in representing P.N. Hoffman during the duration of the project which warrants conducting all business transactions in a professional manner. The Project Manager represents PN Hoffman in every area that the Project Manager is involved. The level of professionalism practiced by the Project Manager is accepted by Owners, consultants, subcontractors, and suppliers as the level of professionalism of PN Hoffman. The Project Manager shall conduct the business of the project and of the company in a professional, courteous, and disciplined manner and to the expectations of PN Hoffman leadership.

Applicants should contact Candice McNamara at CMcNamara@pnhoffman.com